How to make work meetings more productive?

A solution to achieve productive meetings is that taking notes is a shared task, thus achieving participation by all.

Like other everyday elements in the world of work, something designed to help, such as a meeting, can become a problem, either due to excess or because time is wasted and communication is not improved or daily work is accomplished.

Some solutions consist of holding short meetings, to be able to stand up, that each attendee knows what to contribute to said meeting and that there is written record of what is said. But, in addition, we can help each other with the odd tool.

One of the aspects that give more problems in meetings is the taking of notes, since either it is done badly or it is left in the hands of someone for discarding, instead of betting on the collaboration of all those involved. It should be taken into account that what is recorded is what will remain in the minds of those who have attended the meeting and will serve so that those who have not attended have information about it.

And here comes the tool that we are going to talk about in this article, Hugo, an online solution designed to generate useful internal content in every meeting we attend, without intermediaries or drafts.

Centralizing knowledge

Simplifying a lot, Hugo is a tool to store information among several people and that it is shared and accessible by all. We can see examples like Wikipedia and other Wikis, some public and others for internal use. We can also think of Evernote, OneNote and other applications like that.

But the grace of Hugo is that it is not limited to offering that virtual space that can end up being a tailor’s drawer where data and information are stored without order or concert. The axis of reference is the meetings, so that the notes are organized in time, as well as by theme.

From his Meetings tab, Hugo intends to centralize the task of writing down what occurs in a phone call, a meeting or a presentation. Convert these situations into actions, into lists of tasks, ideas for future projects …

In short, that a meeting is productive, that is not limited to circling on a topic to end up leaving the meeting without knowing what has served that hour or hour and a half. Does it sound to you

To achieve this, Hugo facilitates the editing of a blank document by the people attending the meeting. They can write down anything, include lists, link to online content, include documents and files, link to other notes, etc.

And so that all this ends well, in addition to the “Meetings” axis, Hugo is organized in Notes and Contacts, so that we can link notes with people, determine responsibilities and delegate tasks clearly.

Integration with the rest of the ecosystem

As we have seen in other solutions like that, Hugo does not work alone. Not for nothing, in our day to day we use different tools such as Trello, Slack, Gmail, Asana, JIRA and a long etcetera.

Hugo, in this sense, allows to integrate third-party services in his notes, so that we can link with more than 20 productivity tools such as those mentioned above and that will surely expand over time. The complete list is here and includes instant messaging, CRMs, project managers, customer service tools, task organizers, etc.

To work as a team

The free version of Hugo supports up to 40 users and has no limit of notes or events on the agenda. If we want to implement this tool in an environment with more volume of workers, we can opt for a payment option available in this link.

To solve the problem of unproductive meetings we can use many solutions, but with Hugo we solve the adaptation process since it is organized precisely for this purpose. In addition, it has the advantage of being available online, from any connected device, something that we are used to today.

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